Organizing your message

All business communicators face the problem of conveying a complicated web of ideas in an understandable fashion. People simply don’t remember dissociated facts and figures, so successful communicators rely on organization to make their messages meaningful.

The definition of a well-organized message varies from country to country. It generally refers to a linear message that proceeds point by point. If you’ve ever received an unorganized message, you’re familiar with the frustration of trying to sort through a muddle of ideas.

By taking a closer look at the letter, you can identify the four most common faults responsible for organization problems:

1) Taking too long to get to the point.

2) Including irrelevant material.

3) Getting ideas mixed up.

4) Leaving out necessary information.

Achieving good organization can be a challenge. Nevertheless, by working with these four common faults, you can establish what good organization means. Four guidelines can help you recognize a well-organized message:

1) Make the subject and purpose clear.

2) Include only information that is related to the subject and purpose.

3) Group the ideas and present them in a logical way.

4) Include all the necessary information.

Each guideline not only helps you communicate clearly and logically, but also ethically—by making sure you state all information as truthfully, honestly, and fairly as possible.

My Consultancy–Asif J. Mir – Management Consultant–transforms organizations where people have the freedom to be creative, a place that brings out the best in everybody–an open, fair place where people have a sense that what they do matters. For details please contact, Line of Sight