Grabbing the Ball


What are some of the methods of interrupting? One is to raise your hand and say, “Just a second, may I . . .” and continue speaking. Another way to interrupt is to stand. The person speaking will usually pause, and calling that person by name, you can say, “Mr. so and so, there’s something else,” and continue speaking. You can also just speak, raising the level of your voice above the person speaking. Be sure, however, that when you ask permission to interrupt you don’t wait for permission to be granted but continue directly to your message.

One of the most difficult things to do in a brisk meeting is to hold back and allow others to finish presenting what you consider to be incorrect assumptions and actions when you know you have the right and perfect answer to the problem. Have the urge to jump in and interrupt a thousand times and do so in many cases.

Interruptions can lead to digressions, which prolong the length of a meeting. But a polite interruption that cuts off a digression is an excellent way to save time.

My Consultancy–Asif J. Mir – Management Consultant–transforms organizations where people have the freedom to be creative, a place that brings out the best in everybody–an open, fair place where people have a sense that what they do matters. For details please visit www.asifjmir.com, Line of Sight

Listening


Listening is the most important component of communication. There is a wrong notion that a person who talks fluently is a good communicator. He need not be. It is true that talking fluently is an important component of communication. But all talkers are not good communicators.

Communication has three important components: a) making others appreciate what you say, b) making others understand what you say, and c) making others apply what you say in their life. It is much more than talking.

Listening is said to be a vital factor in the process of communication. One needs to be a good listener in addition to being a good talker, for communicating effectively. One may feel that listening is very simple and everyone is good in listening. The fact is that it is untrue. Many like and do the talking and they seldom listen to others. recall a conversation you had with your friend recently. Estimate the amount of time that you were talking, compared to the time spent by your friend talking to you. You would notice that there has always been an inner urge to express ourselves to others rather than listening to others.

If you want to be good at listening, take care of the following:

  • Be genuinely interested in listening.
  • Look at the person always.
  • Do not get distracted.
  • As you listen keep assimilating the points.
  • When you don’t understand ask the person to repeat.
  • Don’t interrupt unnecessarily.
  • Don’t project your views, ideas in between.
  • Don’t stop the other person till he does it on his own.
  • Be patient.
  • Be careful about the gesture that you make (it should not give any negative signals).

My Consultancy–Asif J. Mir – Management Consultant–transforms organizations where people have the freedom to be creative, a place that brings out the best in everybody–an open, fair place where people have a sense that what they do matters. For details please visit www.asifjmir.com, Line of Sight

Behavior Products


Behavior products essentially refer to measurements of the effects or results of behaviors rather than the behaviors themselves. That is, rather than directly monitoring the actual behavior of the client, you would monitor any temporary or permanent effect (product) that can be seen as the result of a specific behavior. When the behavior product is simply deposited or left over from some ordinary set of client/system interactions, the “product” is synonymous with a type of “physical traces.”

 

Behavior products can be used when a more direct measure of the behavior might interfere with the behavior directly, or when the behavior itself is not available for measurement. Since the observer is not ordinarily present when behavior products are used, there is less chance for the measurement process to interfere with the natural occurrence of the behavior.

 

There are a number of advantages of using products. First, a product readily lends itself to precise counting and quantification for evaluation purposes. Second, the observer does not have to be present when a behavior is being performed. Third, using behavior products generally does not disturb or interrupt the ongoing flow of the client’s behavior. Finally, use of behavior products is relatively easy to implement, requires little or no special equipment, and can easily be taught to the client or relevant others.

 

My Consultancy–Asif J. Mir – Management Consultant–transforms organizations where people have the freedom to be creative, a place that brings out the best in everybody–an open, fair place where people have a sense that what they do matters. For details please visit www.asifjmir.com, Line of Sight

Sticking to the basics


At a major power-tool company, drill sales weren’t up to projections, and the marketing director had brought in consultants and managers from marketing, engineering, manufacturing, and sales if they could figure out why. Frustrated that the session wasn’t getting anywhere, asked: “Why do you think people buy our drills?”

 

One consultant said it was the price. Others mentioned the company’s reputation for quality and service, the packaging and advertising, the easy availability and good warranty—all good answers.

 

“Hold on! Wait a minute!” the marketing director interrupted. “I’m beginning to see the cause of our problem. We have forgotten what business we are in. the real reason people buy our drills is because they want to make a hole! I think we’ve gotten too fancy. We’ve got to stick to the basics and sell them a tool that makes holes.”

 

When marketing started emphasizing how well the product drilled holes, sales increased 15 percent over a six-month period.

 

My Consultancy–Asif J. Mir – Management Consultant–transforms organizations where people have the freedom to be creative, a place that brings out the best in everybody–an open, fair place where people have a sense that what they do matters. For details please contact www.asifjmir.com, Line of Sight

Emotion Management


None of us has the luxury of doing one thing at a time, and it is very easy to allow the emotions attached to one activity to spill over into another. If a big deal has just fallen through, it is hard not to convey some feeling of disappointment to the next person you talk to. Or if you are feeling particularly harassed, impatience or irritation can often creep into a phone call or meeting.
Compartmentalizing, leaving the emotions of a particular situation locked within the confines of that situation, is one of those things that is easy to advise and very hard to do. I have found that a partial solution is to compartmentalize my day and week functionally–answering letters in the morning, returning phone calls in the afternoon, limiting meetings to particular meeting days, and so on.
It is also important to force yourself to act rather than to react to situations. For example, I rarely take calls, but I always return them. You are much less likely to snap at someone on the phone if you are initiating the phone call than if you are being interrupted by it.
In the end, compartmentalizing is mostly a conscious process of putting someone emotional distance between yourself and the situation.
My Consultancy–Asif J. Mir – Management Consultant–transformserorganizations where people have the freedom to be creative, a place that brings out the best in everybody–an open, fair place where people have a sense that what they do matters. For details please contact Asif J. Mir