A Socially Responsive Company


Executive leaders of largest corporations have been confronted with an unprecedented increase in the social issues impinging upon their business policies and practices. Not only have a variety of social regulations have been developed that apply universally to all industries, but each industry has also experienced to varying degrees a proliferation of industry-specific challenges for the corporate social environment.

In response to the pressures, businesses have increased their efforts to manage for corporate social environment. The social environment encompasses business activities influenced by various community and government groups. Many chief executives spend more time on the external affairs of the business than any other activity. Most executives allocate significant personnel, time, and budget to the creation of elaborate staff groups to help them understand and manage this environment and its challenges.

Some firms may be more vulnerable to social group pressure and social regulation than others. A number of factors have been identified as contributing to this vulnerability. A firm may be more vulnerable to social forces if the firm is:

  • A large-sized or well-known company thus presenting a big target.
  • Located in an urban area and under increased scrutiny by the media and social groups.
  • Producing a consumer-oriented product viewed as a necessity by the public.
  • Providing a product or service that may cause harm or injury to the user.
  • Part of a heavily regulated industry that is expected to meet high public expectations.

My Consultancy–Asif J. Mir – Management Consultant–transforms organizations where people have the freedom to be creative, a place that brings out the best in everybody–an open, fair place where people have a sense that what they do matters. For details please visit www.asifjmir.com, and my Lectures.

 

Flatten your Organization


Flattening the organization means that each manager becomes responsible for more people. There is a limit to the number of people that one person can supervise, but this span of authority varies widely between jobs. Most people imagine that a manager can only handle a few subordinates. In reality, proper delegation allows you a surprisingly wide span, allowing a much flatter and leaner organization.

Your organization should have the best structure for achieving its goals. This structure shows the internal divisions of the organization; and the relationships between them. The structure is not fixed, but evolves to meet changing conditions. Unfortunately, this generally means a drift towards more complex structures, with more divisions, extra layers of management, longer chains of command, less delegation and more centralization. Endless levels of management can be used for minor rewards and recognition.

The proliferation of management layers is hopelessly inefficient. It forms an army of people whose only job is to force information to travel through a long and convoluted route before it is used, and makes sure that decision makers become hopelessly remote from the operations.

Delegation has clear advantages and empowerment allows you to reduce the layers of management. So the best type of organization is as flat as possible, with only a few layers of management. The organization must be flat, so that the top is connected to the people who actually make the money.

My Consultancy–Asif J. Mir – Management Consultant–transforms organizations where people have the freedom to be creative, a place that brings out the best in everybody–an open, fair place where people have a sense that what they do matters. For details please visit www.asifjmir.com, Line of Sight

The Changing Face of Customer Service


Excellent customer service—the daily, ongoing support of a company’s offerings—is critical in creating brand identity and ultimate success. It includes answering questions, taking orders, dealing with billing issues, handling complaints, scheduling appointments, and similar activities. These essential functions can make or break an organization’s relationships with its customers. The quality of customer care can significantly impact brand identity for service, manufacturing, and consumer products companies. Because of its importance in creating impressions and sustaining customer relationships, customer service has sometimes been called the “front door” of the organization or its “face.”

 

So how has the “face” of customer service changed with the influx of technology? Long ago all customer service was provided face-to-face through direct personal interaction between employees and customers. To get service you had to visit stores or service providers in person. The telephone changed this, allowing customers to call companies and speak directly with employees. Customer service became less personal, but without a doubt more efficient, through use of the telephone. With the evolution of computer technology, customer service representatives (CSRs) became even more efficient. Through computer information systems and customer data files, CSRs are able to call up customer records at their workstations to answer questions on the spot.

 

Over time, because communication and computer technologies allowed it, large organizations began to centralize their customer service functions, consolidating into a few large call centers that could be located anywhere in the country or world. But still, in these types of call centers, customer service is for the most part an international event with customers talking directly, one-on-one with an employee.

 

The advent and rapid proliferation of the efficient, but much maligned, automated voice response systems have changed personal customer service in many organizations into menu-driven, automated exchanges. In almost every industry and any business context consumers encounter these types of systems, and many are quite frustrating—for example, when a system has a long confusing set of menu options or when no menu options seems to fit the purpose of the call. Similarly, consumers become angered when they cannot get out of the automated system easily, or when there is no option to speak to a live person.

 

Some companies have overcome these obstacles, however, and have well-designed automated telephone systems that work well for customers. This is accomplished through a form of natural-language speech recognition technology that allows customers to easily interact through the telephone in ways that are much like talking to a real person. Further, a human contact is always easy to get to if needed. Customer satisfaction is rated among the highest in any industry. One of the keys may be that the vice president of retail voice technology occupies a senior management position, showing importance placed on this function. In general, satisfaction levels for automated speech recognition systems are higher than satisfaction with touch-tone systems and in some cases are higher than for live agents.

 

Beyond automated telecom systems, explosion of the internet is also dramatically changing customer service for many companies. Service can now be provided on the internet via e-mail, website robots, FAQs, and online chat. In these cases there is no direct human interaction, and customers actually perform their own service. At Ford Motor Company’s technology that allows dealership customers to set their own service appointments, send messages regarding their specific repair needs, and monitor the status of their vehicles, all online.

 

With the relentless proliferation of technology solutions, firms are finding that expectations for customer service have changed. Customers are demanding choices in how they get customer service, whether it be over the phone, automated voice systems, via fax or email, or through internet self-service. However, while customers often enjoy technology-based service and even demand it in many cases, they dislike it when it doesn’t work reliably (a common problem), when it doesn’t seem to have any advantages over the interpersonal service alternatives, and when there are no systems in place to recover from failures. Interestingly, when things don’t work as they are supposed to on an internet site or through an automated response system, customers are quick to look for more traditional interpersonal (in person or via telephone) options, coming full circle to where we started.

 

My Consultancy–Asif J. Mir – Management Consultant–transforms organizations where people have the freedom to be creative, a place that brings out the best in everybody–an open, fair place where people have a sense that what they do matters. For details please visit www.asifjmir.com, Line of Sight